State Chapter Resource Information

State Chapters Update Form
To Update or edit your State Chapter's officers, please complete the State Chapters Update Form.
Fax the completed form to (703) 279-2114 Attn: Cherry Ung or email the form to cherry@astaweb.com.

Treasurer’s Report
Due Dates:      August 15th (for 6 months ending June 30)
                     Feb 15th (for 6 months ending Dec 31)

To print a copy of this file, please see the link below under Related Files.

Commercial General Liability Insurance Election

It is important to ensure that appropriate liability insurance is taken out for all state events. The National Office has taken out a $1 million general liability policy for the state chapters that choose to opt-in. This policy is also an underlying policy on ASTA’s Umbrella Liability Policy. For questions regarding this general liability policy and to request a certificate of liability insurance, please contact:

Maureen Martin, AAI, Account Manager
Merz-Huber Co.
630 Fairview Road
Swarthmore, PA 19081
(610) 544-2323
(610) 544-8286 fax
commercial@merzhuber.com

Since insurance policies and issues vary greatly among states and events, please understand that the National Office is unable to advise state chapters on specific insurance issues. State chapters MUST contact Maureen Martin at the above contact information. Please allow 7-10 business days when requesting a certificate of liability insurance. When requesting a certificate of liability insurance, be prepared to provide the following information: name of event, date(s) of event, venue name and address, contact name, address and email address, and a summary of activities.

Exemption from Federal income tax under section 501(c)(3)
The IRS requires that the American String Teachers Association, Inc. annually update the subordinates information for those chapters choosing to be included in the 501(c)(3) group exemption.  In an effort to provide the most up-to-date information to the IRS, please complete the following two lines.

State Chapter legal name:      _______________________________________

Employer Identification Number (EIN):    _______________________________

1099’s
All persons or contractors earning more than $600 annually from the State Chapter must receive a 1099.  1099 forms are due to individual(s) no later than Jan 31 of the following year and no later than Feb 28 of the following year to the IRS.  For more information on the 1099 process please visit http://www.irs.gov/instructions/i1099gi/index.html.

990 E-Postcard
Small tax-exempt organizations whose annual gross receipts are normally $25,000 or less may be required to electronically submit Form 990-N, also known as the e-Postcard, unless they choose to file a complete Form 990 or Form 990-EZ.  For more information on the 990 please visit http://www.irs.gov/charities/article/0,,id=169250,00.html.

Chapter Member Lists
Requests for chapter member lists may be requested from the National Office.  Members may update their own information by contacting the National office.

Helpful Links For Your Chapter