State Leader Resources
State Chapter Update Form
To update your chapter’s officer list, please complete the State Chapter Update Form. Fax the completed form to 703-279-2114, Attn: Tami O'Brien, or email it to tami@astaweb.com.
State Leadership Webinar (held January 13, 2013)
In case you missed the latest State Leadership Webinar, you may view ASTA President-Elect Steve Benham's presentation in its entirety here. Our next State Leadership Webinar will be held from 8 to 9 p.m. EST May 5, 2013. Mark your calendars now!
Treasurer’s Report
Due dates:
February 15 (for 6 months ending December 31)
August 15 (for 6 months ending June 30)
Chapter Treasurer's Report, December 31 (Excel File)
Chapter Treasurer's Report, June 30 (Excel File)
Chapter Roster Lists
Chapter rosters (in Excel format or adhesive mailing labels) may be requested from the national office and are provided free of charge to state chapters. Because renewals are processed daily, member contact information changes constantly. We highly encourage chapters to request an updated roster every time they publish a newsletter or send a mailing. Contact Tami O'Brien at 703-279-2113 or tami@astaweb.com to request a roster.
State Leadership Wikispaces
To access the state leadership wiki, please click here.
Commercial General Liability Insurance Election
It is important to ensure that appropriate liability insurance is taken out for all state events. The national office has taken out a $1 million general liability policy for the state chapters that choose to opt in. This policy is also an underlying policy on ASTA’s Umbrella Liability Policy. Questions regarding this general liability policy, along with requests for a certificate of liability insurance, should be directed to:
Maureen Martin, AAI, Account Manager
Merz-Huber Co.
630 Fairview Road
Swarthmore, PA 19081
(610) 544-2323
(610) 544-8286 (fax)
commercial@merzhuber.com
Because insurance policies and issues vary greatly among states and events, please understand that the national office is unable to advise state chapters on specific insurance issues. State chapters MUST contact Maureen Martin at Merz-Huber. When requesting a certificate of liability insurance, be prepared to provide the following information: name of event, date(s) of event, venue name and address, contact name, address, and email address, and a summary of activities. Please allow 7 to 10 business days when requesting a certificate of liability insurance.
To include your chapter in the ASTA liability policy, please download the form HERE, complete it, and submit it to the National Office by December 31 each year.
Exemption from Federal Income Tax Under Section 501(c)(3)
The IRS requires that the American String Teachers Association, Inc., annually update the subordinates information for those chapters choosing to be included in the 501(c)(3) group exemption. In an effort to provide the most up-to-date information to the IRS, please complete the following two lines.
State Chapter Legal Name:_________________________________________
Employer Identification Number (EIN):________________________________
1099 Forms
All persons or contractors earning more than $600 annually from the state chapter must receive a Form 1099. These forms are due to individual(s) no later than January 31 of the following year and to the IRS no later than February 28 of the following year. For more information on the 1099 process, please visit http://www.irs.gov/instructions/i1099gi/index.html.
990 E-Postcard
Small tax-exempt organizations with annual gross receipts that are normally $25,000 or less may be required to electronically submit Form 990-N, also known as the e-Postcard, unless they choose to file a complete Form 990 or Form 990-EZ. For more information on the 990 process, please visit here. Make sure you file your IRS 990 annually! Click on this document for how to file, why it's so important and what to do if you didn't file, click here.
If your chapter's exempt status was revoked and you need to apply for reinstatement, click this document for helpful information and guidelines.
ASTA Financial Statements
Please click here to download the audited financial statement from the fiscal year 2010.
Helpful Links/Forms
State Chapter Handbook
Chapter Treasurer's Report, December 31 (Excel File)
Chapter Treasurer's Report, June 30 (Excel File)
State Chapter Update Form (Adobe PDF File)